EVOLV

Production File System · Evolv × Megafon

One Drive. One System.
Learn It Once.

Every event gets the same six folders, numbered in the order footage actually lives its life. If you know the number, you know where it is. 4,705 files, 900 GB, zero guessing.

Same skeleton, every event Numbers = the pipeline

The one idea

The Numbers Follow The Footage.

A clip enters at 1, gets locked at 2, gets cut at 3, and leaves at 5. Photos and paperwork ride alongside. That's the whole system. Explain it once and anyone can file, or find, anything.

1
RAW
Everything off the cards, by day + shooter
▶
2
MASTERS
Irreplaceable: multicam, full talks, audio. Never edited, never renamed
▶
3
EDITS
Working cuts by deliverable. Selects, drafts, finals
▶
4
PHOTOS
Raw, edited, public. The parallel track
▶
5
PUBLISH
Captioned, scheduled, posted. The only folder marketing needs
▶
6
DOCS
Run of show, SOPs, transcripts, agreements

The whole drive on one screen

The Hierarchy.

Alex McFadyen × Megafonshared drive
BRAND0. BRANDlogos, QR, banner templates · era subfolders
EVENTEVOLV 2025archived as-is250 files · 33 GB
EVENTEVOLV SUMMIT 2.04,400+ files · 800 GB
1. RAWMain Event + VIP Day, by shooter~1,600 clips · 108 GB
2. MASTERSmulticam · full talks · 2-day audio · VIP workshops30 files · 658 GB
3. EDITSTestimonials · Speaker Clips · Hype · Short Form~250 files · 45 GB
4. PHOTOSRaw / Edited / Public~2,000 photos · 27 GB
5. PUBLISHthe content vault: captioned + posted199 files · 4 GB
6. DOCSrun of show · SOPs · transcripts · VSL · speaker assets
EVENTEVOLV 3.0same skeleton, filling as April 2027 builds
6. DOCSspeaker agreements live here already
ARCHIVE_ARCHIVElegacy projects, superseded versions, dupes · never trash
BRAND = one home for identity EVENT = same 1-6 skeleton every year ARCHIVE = out of the way, never deleted

Folder by folder

What Lives Where. And What Never Does.

1RAW

In: card dumps, b-roll, untouched clips
✓
Organized by day, then shooter: Main Event / Callum
✓
Upload straight off the card, no sorting needed
✕
No edits, no exports, no "dump 3" folders inside

2MASTERS

In: the irreplaceable stuff
✓
Multicam records, full talks, event audio, VIP workshops
✓
Backed up outside this drive (done: 423.7 GB verified)
✕
Nothing in here is ever edited, renamed, or moved

3EDITS

In: working cuts, one subfolder per deliverable
✓
Testimonials / Speaker Clips / Hype / Short Form / Recap
✓
Inside each: Selects, Drafts, Final
✕
No v1-v9 folders. Dates go in the filename

4PHOTOS

In: every still, three states only
✓
Raw (by photographer), Edited, Public
✓
Public = safe to share anywhere, attendee-facing
✕
No photos hiding inside video folders

5PUBLISH

In: finished content, ready to go out
✓
Captioned, scheduled, and posted content by channel
✓
The ONLY folder a marketer or VA ever needs to open
✕
Nothing unfinished. If it's a draft, it's still in 3

6DOCS

In: the paperwork around the footage
✓
Run of show, SOPs, notes, transcripts, VSL scripts
✓
Speaker agreements + speaker assets per event
✕
No media files. Documents only

Four rules keep it clean

The Constitution.

R1

Same skeleton, every event

EVOLV 3.0 starts with the identical 1-6 folders on day one. Navigation is learned once, forever.

R2

Versions live in filenames, not folders

`Recap-2026-08-09-v2.mp4`, not `/v2/Recap.mp4`. Superseded versions go to _ARCHIVE.

R3

Archive, never delete

Old projects, dupes, and dead drafts move to _ARCHIVE. Trash is not a filing system and nothing irreplaceable ever sits as a single copy.

R4

Empty folders die

A folder exists because something is in it. Aspirational scaffolding gets deleted on sight.

For the group chat

The 15-Second Explainer.

Paste this anywhere. If someone can count to six, they can navigate the drive.

EVOLV DRIVE - how to find anything 0 BRAND logos + templates 1 RAW off the cards 2 MASTERS untouchable originals 3 EDITS cuts in progress 4 PHOTOS raw / edited / public 5 PUBLISH done + posted 6 DOCS paperwork Every event = same folders. Shooting? drop in 1. Editing? work in 3. Posting? live in 5. Not sure? it's in 6.
← The Evolv Engine proposal

This file system is deliverable one of the Engine